Automated document generation adoption rates keep growing. By 2025, the global document management system market will reach $10.17 billion with a 13% CAGR. While software vendors launch more advanced systems, businesses readily implement the offered innovations. They shift from cumbersome paper document management to fully automated document generation.
In 2022, automated document processing technology trends will persist. Companies replace legacy systems with cloud solutions that compile, render, store, and deliver documents independently. They also focus on cloud storage, trigger-based delivery, and other advanced features.
Learn more about what to expect from automated documentation generation in 2022 here. This article will guide you on how to automate documentation for maximum efficiency.
What Is Automated Document Generation?
Automated documentation is automation of document creation, storage, delivery, and management practices. To automate document generation processes, a company needs to integrate its systems with document automation tools or build the necessary features from scratch. Once implemented, the software will create personalized docs, store their copies, and send them to selected recipients based on triggers. For example, when an end-user requests a PDF invoice, the documentation automation tools automatically render and provide it.
Automated document generation tools are demanded in industries that generate documents to run their business operations. These are banks and financial institutions that send tons of docs daily; E-commerce businesses that share order confirmations, invoices, and proofs of delivery; Healthcare providers that send test results or reports; and many other entities. All of them depend on accurate and high-quality documentation delivered at the right moment to the right people.

Benefits of automated document generation
Apart from automating routine document management tasks, automated document generation tools bring additional financial and operational benefits. They nudge businesses to adopt advanced document management solutions and invest in more sophisticated systems.
Here are the main advantages of automated document generation:
- Less routine tasks. Automated document management significantly reduces the share of manual work in everyday business processes. There is no need to manually fill in templates, change formatting, store the copies, and deliver the generated files.
- Optimized work of employees. Automation increases the productivity of all teams that need to manage documentation manually. While they can do more within the same time, the business cuts operational expenses. The accuracy of document creation and management also improves.
- Enhanced traceability. Paperless docs are easier to track than paper-based. You can see who has created the file and interacted with it during the entire lifecycle.
- More satisfied customers. Automation improves the accuracy of delivered documents and enables faster services. Hence, your customers enjoy a much better experience.
- Increased scalability. With an automated solution, you can quickly grow the volume of document processing. Most automatic document generation tools are cloud-based and have no storage and processing limitations.
These and other benefits explain why automated documentation generation penetrates every field. Learn more about how to automate document creation and use it below.
Automated PDF Generation: Definition, Requirements, and Implementation
How Does Automated Documentation Generation Work?
Most companies that need automated document management only have to pick the software with the necessary functionality. There are hundreds of document processing solutions on the market to any taste. After adopting ready-made platforms, companies don’t manage maintenance and upgrades. Software providers are responsible for it. Even though such solutions have standard and quite limited functionality, it’s enough in many cases.
Businesses that support their own platforms or product teams working on custom software take another path. They implement automated documentation generation in existing software through an API. It may be an insurance platform, e-commerce website, or financial web portal. APIs allow layering the missing functionality into a custom solution to optimize engineering. This way, product teams combine the unique functionality of their platform with reliable document management in a single solution.
Regardless of the approach you need, once implemented, automated document generation takes the following steps:
- A user action or event triggers automated document generation.
- The software accesses your CRM or database records to create the required type of document.
- It automatically fills in the document template with personalized information and customizes formatting.
- The automated document generation software displays the generated file to the end-user and stores its copy.
Solutions that support automated online or offline document delivery can also deliver generated files to selected recipients. It additionally optimizes document management and increases the productivity of teams using such software.