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3 Easiest Ways To Add Or Insert A PDF To A Word Document

July 14, 2022

If you regularly use PDF and Word files, then you might have come across situations where you needed to edit a PDF or add it to a Word document. 

Even though PDF is an excellent format for documents, it can be tricky to edit or add it to a word file sometimes. Sometimes, the formatting gets lost or the layout isn’t how you want it to be.

Below, we’ll cover 3 simple methods to add or insert a PDF to an MS Word document.

Here’s what we’ll cover:

  • How To Insert PDF Document Into MS Word?
  • How To Insert PDF Document Into MS Word As Linked Object?
  • How To Insert PDF Document Into MS Word As An Image? (PNG or JPG)
  • How To Convert PDF To MS Word DOC File To Edit Text?
  • How To Convert PDF To Google Doc To Edit Inside Content?
  • How to Edit PDF Files Without Using Adobe Acrobat?

How To Insert PDF Document Into MS Word?

Wondering how to insert a PDF document into an MS Word file?

The process is simple. Here’s what you need to know.

Step 1: Select the location to add a PDF

Open the Word file in which you want to add the PDF. Head over to the location where you want to add the PDF and place the cursor. 

Step 2: Navigate to the Insert PDF tool

Click on ‘Insert’, which is right next to the Home tab. 

insert tab in Microsoft Word

Next, click on the ‘Object’ option located on the left side of the window. 

object button in the insert tab

A drop-down will appear as shown in the image below. Select ‘Object’.

insert object from the drop down

Step 3: Insert the PDF

On clicking ‘Object’, a new window will open. Select ‘Create from file’ and click on ‘Browse’. 

select the create from file tab and click on browse

Navigate to the PDF that you want to add to the Word document, select it, and click on ‘Insert’. The PDF file will be inserted into your word document. 

select the file and insert

It’s that simple!

How To Insert PDF Document Into MS Word As Linked Object?

Inserting a PDF document into MS Word as a linked object means you’ll be linking to an external PDF document.

 This means you’ll need your PDF hosted somewhere on the cloud, for instance, on Google Drive, and that you’ll have to ensure that your document and the PDF have a reliable connection if you share the Word document with someone else. 

In order to insert a PDF document into MS Word as a linked object, you’ll need to follow the same 3 steps covered above.

Then, once the Object window is open, go to ‘Create from file’, and click on ‘Browse’. 

Navigate to the PDF file that you want to insert. After selecting the file, check the ‘Display as icon’ box and click on ‘Insert’.

display as icon checkbox

Your PDF will be inserted as shown in the following image. On double-clicking the icon, the inserted PDF will open in your chosen PDF viewer. 

inserted pdf

How To Insert PDF Document Into MS Word As An Image? (PNG or JPG)

There are ways in which you can add a PDF into your Word file as an image, whether it’s a PNG, JPG, or some other file format.

This only applies when you require a certain image from a PDF, and embedding the whole file into word doesn’t make sense. The inserted PDF image will be static, which means you won’t be able to click on it or expand it. 

In order to insert a PDF as an image in word, you’ll have to first convert it to an image file. 

If your PDF has multiple pages, then each one of the pages will be converted to a separated image file. 

Here’s how you can insert a PDF document into MS word as an image:

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Step 1: Convert PDF to JPG

There are various ways in which you can convert a PDF to JPG. The safest method is to use Adobe Acrobat Pro’s Export tool. If you don’t have the paid version of Adobe Reader, then you can use their online Convert PDF to JPG tool.

Alternatively, see our full guide on how to convert image screenshots to PDF.

Step 2: Select the location to add PDF as an image

Open your desired Word document and place the cursor on the location where you want to add PDF as an image. 

select where you want to add your image

Step 3: Insert PDF as an image

Click on ‘Insert’, and then ‘Pictures’.

go to the insert tab, then to pictures, insert from this device

A dropdown will appear, as shown below, select ‘This Device..’.

Then, navigate to the location where you have saved the converted PDF file. Select the images, and click on ‘Insert’. The PDF will be inserted as an image in the location where you’ve placed your cursor. 

click on insert after selecting your picture

How To Convert PDF To MS Word DOC File To Edit Text?

There are many ways to convert a PDF into a word document to add text. In this post, we are going to cover 2 ways to convert PDF into DOC format: using Adobe Acrobat’s online tool and MS Word.

Let’s get started!

How to convert PDF to DOC file using MS Word?

There are only two steps involved in converting a PDF into an editable word document using MS Word. 

  1. Open MS Word.
  2. Click on ‘File’, then ‘Open’, and select ‘Browse’.
in the Microsoft Word settings page, click on open then browse to look for your pictures
  1. A new window will open. Navigate to the PDF file that you want to convert to Word, and click ‘Open’. You will receive the following message, click ‘Ok’. 
confirmation banner to make a pdf into a Word editable document
  1. The PDF file will be inserted as free text.

How to convert PDF to Word format online?

You can use Adobe Acrobat’s online PDF to Word tool to convert a PDF file to a word document to edit it. Here’s how:

  1. Open the Adobe Acrobat’s PDF to Word converter by clicking here. 
  2. Click on ‘Select a File’.
converting PDFs into Word documents with Adobe's online converter
  1. A window will pop open. Navigate to the PDF that you want to convert to Word, and click ‘Open’. 
open the PDF
  1. Once the file is uploaded, the tool will convert it to word. After conversion, it will tell you the file is ready. Click on ‘Download’ to download the converted file. 
download your PDF

For more information on converting your PDF documents, be sure to also read:

How To Convert PDF To Google Doc To Edit Inside Content?

In order to convert PDF to Google Docs, you’ll have to upload it to google docs. 

Here’s how you can upload a PDF to Google Docs and make it editable:

Step 1: Open Google Docs

Sign in to your Gmail account if you aren’t signed in on the browser.

Step 2: Open a blank Google Docs document

Click on ‘Blank’ to open a blank document.  

open a blank Google Doc

Step 3: Upload your PDF file to Google Docs

Once a new document has opened, click on ‘File’, and then ‘Open’. 

in the file tab, click open with

The ‘Open a File’ navigation window will open. Click on Upload, and then ‘Select a file from your device’. 

click upload from your device

A new window will open asking you to navigate to the file that you want to upload. Select the desired PDF and click ‘Open’. 

The file will open as a PDF as shown below.

preview of how the file will look

Step 4: Convert PDF to an editable document

Hover over the top to make the ‘Open with’ option visible. On clicking on it, a drop-down will appear. Click on ‘Google Docs’ to convert the file to an editable format. 

go to the open with option and select google docs

For a more detailed explanation of this and more info on how to edit your PDF documents with Google Docs without losing your formatting, see our full guide on how to edit PDFs in Google Docs.

How to Edit PDF Files Without Using Adobe Acrobat?

Most of the editing options on Adobe Acrobat aren’t available for free

You need the paid Adobe Acrobat Pro DC to achieve your target of editing PDFs. 

With this in mind, below, we’ll share ways to edit PDF documents without using Adobe Acrobat. 

In total, there are 4 methods through which you can edit PDF files. You can:

  • Use Preview if you’re a Mac user. It’s free and accessible for Mac users, but you won’t be able to do advanced-level PDF editing with it. 
  • Use MS Word or Google Drive to edit your PDF contents. With this method, you’ll be converting your PDF to Word.
  • Or you can use an online, free, third-party PDF management tool. Even though this method is very simple, you can’t trust it for your confidential documents. Since these tools are online, you can’t be sure if they keep your documents safe or not.

If you want to see the detailed step-by-step instructions of the above steps, see our full guide on how to edit PDF files without adobe.

Conclusion

PDF is one of the most used file formats when it comes to keeping documents. However, it’s quite a task to edit them or add them to a word document.

In this post, we have tackled this issue by sharing three ways in which you can add a PDF to a word, and two ways to make PDFs editable. We hope that this guide to adding PDFs to your Word files was useful and now you won’t have to struggle when working with PDFs. 

But did you know that you could automate a lot of your document management tasks like document generation, file conversion, and more?

See what makes document automation possible to learn if this is the right solution for you and 5 major factors to consider when automating your documents!

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