Direct Mail Marketing

How Does Mail Forwarding Work For Businesses?

February 15, 2022

Did you know that 50% of small businesses fail within the first five years? For some of these businesses, the problem is not just insufficient capital. They fail due to a lack of proper business tools, knowledge, and poor planning.

Having an innovative business idea is one thing. Once that is in place, you'll need to know how to keep in touch with the people that matter to your business. This includes making sure you don't miss important mail. That is where mail forwarding for business comes in.

What Is Mail Forwarding?

Mail forwarding is a service that enables a business or individual to receive mail at an address other than their permanent or official mailing address.

Mail forwarding is essential if you're running a business from home and don't have an official mailing address or your company has multiple locations, and you want to forward mail to only one office.

How does mail forwarding work? With this system, any mail sent to you will be delivered to a secure facility. Here, trained operators scan and upload your packages to your virtual mailbox. You can then log into your virtual mailbox from wherever you are and view your mailings. From there, you can choose the ones you want to be forwarded to your location, scanned, or safely shredded.

This system can also come in handy if you've moved locations and need a way to have your mail forwarded so that it continues to get to you. Also, if you need to change your mailing address temporarily, you can use a mail forwarding service to keep your mail coming to you until you determine where to make it permanent.

Who Needs A Mail Forwarding Service?

A mail forwarding service is a perfect solution for someone who runs their business outside the office.

If you fit one of these descriptions, you probably need a mail forwarding service:

Start-ups. You've just launched your company and don't have enough space. Moving your physical address to a mail forwarding service can save you time and money as you grow, especially as a small business.

Remote workers. If you work from home but frequently travel for work or are out of town on business, a mail forwarder can ensure that your mail gets where it needs to go without interruption.

Expats: People who live in another country for an extended period can use a mail forwarding service to ensure they don't lose essential documents while being away.

Freelancers. Freelancers often have multiple clients. With a mail forwarding service, they don't have to worry about changing information with each client every time they get a new gig in different parts of the country.

Why Do You Need A Business Mail Forwarding Service?

96% of businesses have fewer than ten workers. If yours falls in this category, balancing your core business operations and trying to appear professional at the same time could present a challenge.

But when you hire services that can help handle some of the daily activities, it can take some of the pressure off, so you can focus on growing your business.

Investing in mail forwarding will give your business the professional appearance it deserves so that your customers have confidence in your operations.

Or maybe you want to start a new business from your home or office, but you don't want to go through the hassle of having to rent a physical location. Then it's time for you to consider using a mail forwarding service.

Here are four reasons to hire mail services if you're on the fence about hiring mail services but not sure if you're ready to make the jump.

1. Stay Up-To-Date With Important Mail

Whether you run a small business or you're just starting to get your bearings with a new online venture, you can probably think of a time when you lost out on a unique opportunity because someone didn't have your current contact information.

With your mail typically forwarded to one central location, you'll never have to worry about missing out on opportunities again.

2. Keep Your Home Address Private

One of the main reasons for getting a business address is privacy.

Your home address is the most personal information about you and your family, so it's essential to protect it from unwanted solicitations.

A good business mail forwarding service does this for you. It allows you to keep your home address private while still receiving all the correspondence you need from businesses and clients.

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3. A Better Alternative to P.O Box Address

When you run a business, you need to receive and ship products or services. You also need to communicate with your customers.

To do that professionally, you should have an address where people can send their correspondence. Using a P.O. Box is a good idea. In fact, companies can adapt P.O. Boxes can for business and corporate uses.

Unfortunately, trying to run your business from a P.O Box may not only be inconvenient, but it's also not an optimal way of managing things. It may imprint the wrong perception of your business in your potential client's minds.

A business mail forwarding service provides an actual street address for your business. It gives you credibility and increases your trustworthiness to customers.

4. Improved Customer Experience

Being a small business means staying on top of your game at all times. One of the most important aspects of running a successful business is ensuring a good customer experience. This includes how you handle your customers, how easy it is for them to contact you, how organized your business is, and so on.

When customers can contact you conveniently, you have gotten one aspect of your customer experience right.

Benefits Of Mail Forwarding For Businesses

Trying to open a new business or a satellite office requires a lot of groundwork. First, you need to ensure that your customers and employees can find you. One of the best ways to do this is through a mail forwarding service.

Here are some more benefits that businesses can enjoy using a mail forwarding solution.

Convenient Delivery of Packages and Mail

One of the main benefits of using a mail forwarding service is its convenience. Instead of going out to pick up shipments, you can have the mail items delivered to a central location where you can retrieve them at your convenience.

As a business owner, you can concentrate on what you do best without spending too much time worrying about whether your package will reach its destination on time.

 Delivery of Packages

Mail Security

Another critical benefit of mail forwarding for businesses is that it is safe, secure, and reliable.

The last thing that any business owner wants is stolen business documents and compromised confidential information.

With mail forwarding for businesses, business owners can enjoy some peace of mind knowing that they can always access important documents at their convenience, no matter where they are. Mail forwarding ensures that these critical documents are safe from mailbox burglars and damage risks when sent to a home mailbox or kept in the post office.

Save Time and Money

The average office worker spends more than 1.5 hours per day looking for items they've misplaced. While this may not sound like much, it adds up to more than six weeks lost looking for items left in odd places over a year.

With a mail forwarding system, you won't have to worry about missing documents crucial to your business success. That saves a lot of time.

Most services would scan and send your mail right away, recycle, shred, and even store it for you. Ultimately, you'll be able to take care of your financial needs better and have more time for critical business activities.

Creating A Paperless Workplace

When we send paper mail, it requires time and resources to process and store. So not only is it expensive, but it also takes up valuable resources.

Mail forwarding is a great way to reduce the amount of paper you need to store in your office or warehouse. It can also help save money because you don't need much space for storage. Everything arrives at one central location, and you can access what you want digitally.

Faster Customer Response Times

Another benefit to running your business with a mail forwarding service is getting customer correspondence in digital format and accessing it from any internet-connected device.

You can respond to customers a lot faster than you would with a traditional mail system. Faster customer response times are good for customer experience and significantly boost your brand image.

Inkit Send For Direct Mail Automation

Inkit Send is an API that automates the mailing process and ensures that your marketing materials land in the correct mailbox at the right time. Inkit knows how to start a mail forwarding business. We help companies build and organize their mailing lists, automate customer communications, and minimize the manual work involved in direct mail.

Send integrates with your existing tools and CRM (like Salesforce) to deliver the mailings automatically based on specific actions or events, such as when people visit your website, make a purchase, download a document or subscribe to a newsletter.

Start a free trial today and see how it works.

Ready to captivate your customers?
Send personalized direct mail automatically based on customer actions.
By submitting this form, I confirm that I have read and understood Inkit's Privacy Policy.
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