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Calculating the Cost of HTML into PDF File Conversion for Your Business

April 9, 2021
Author
Inkit Team

The ability to turn all your web-based hypertext markup language (HTML) document files into PDF is beneficial for all your business workflows for proper:

  • storage,
  • search, 
  • shared access,
  • compliance,
  • print and paperless communication,
  • records and reports backup, 
  • real-time document generation from a database in a downloadable format,
  • and many more, depending on your industry.

For many companies, a regular scheduled or event-triggered HTML into PDF conversion is a must. But the ways you can perform it vary. This blog post will help you choose the most cost-efficient software for this kind of file conversion. 

Free versus Paid versus Custom PDF Rendering Software Comparison

Let's have a look at the tools available for converting files from HTML to PDF. There are generally three types of software for these purposes:

  1. Free Solutions
  2. Paid solutions, and
  3. Custom Rendering solutions.

This table will compare their pros and cons to give you an enhanced picture of the market segment.

Free Paid Custom
pros do not need investment extended functionality exclusive
easy to use for a limited number of pages security
a good option for testing and understanding your PDF rendering needs regular updates
customer support
cons more manual input require different investment depending on the monthly/annual amount of pages for rendering or the storage needs more suitable for large enterprises providing rendering-related services (i.e., if they need a complex functionality not offered by the solutions on the market)
fewer functions require about a day to integrate and setup require a lot of time for development and deployment
security issues require a dedicated support and maintenance team
limited amount of pages that can be processed in a day/month the most expensive option

Number of Pages for PDF Rendering, Storage, and Other Key Features to Consider

As you can see, there are different aspects to consider when choosing the right rendering software. Here is the list of features your HTML into PDF converter should have for most typical business workflows.

Capability to convert over 100K pages per month for medium and large businesses conversion.

Image/table size, quality, and dimensions in the converted PDF file. This aspect is most important for rendering reports with multiple graphs and charts, or high-resolution images planned for print.

A standard PDF as a result of converting - all the PDF files need to meet ISO standards, so the tool you use should encounter this need.

And the automated solution - modern tools for converting HTML to PDF should not involve much human effort.

Additional settings of the ready-made PDF files include retaining the tags from HTML web pages, setting the size of the paper, keeping the links of HTML documents, etc.

Are Free Tools for Rendering a Good Choice?

"Free" means "without direct investment," but it doesn't mean you won't pay for it at all. If you need to convert a large number of HTML files into PDF, manual input can cause lots of errors. And this is not the only thing to consider regarding "save in PDF."

Working with confidential documents requires high-level security. And free rendering tools are a doubtful option in this context. A leak of personal information and further customer communication issues may cost you more.

Inkit's Page Converter for Turning HTML Documents Into PDF

Knowing the most important features for a PDF file generator, Inkit created its Render tool among other offers on the reach enablement platform. The solution has a cloud-based version and one for web browsers. Quick integration into your existing operating systems and a fully automated work process make Inkit Render a perfect choice for businesses of any size. The amount of papers doesn't matter. And due to the high level of security, the tool is suitable for banks and governmental organizations. With smooth interoperability, it can fully automate the process of invoicing and many kinds of customer communications.

For getting started with an up-to-date rendering solution or asking any questions about it, please contact us.  

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