Modern businesses have to manipulate dozens of formats. They use many tools, each of which generates different files depending on its functionality and application. Usually, these are HTML. Such a tendency makes HTML to PDF converters highly demanded.
By transferring their documents from HTML to PDF, companies can create secure archives, optimize document management, deliver invoice template PDFs to customers, and complete other critical tasks. They also automate record-keeping and achieve regulatory compliance. Needless to say that PDF documents are more professional-looking and multifunctional than HTML.
Therefore, a PDF rendering engine is an essential part of many business processes. It is used in utilities, finances, retail, e-commerce, and healthcare, among other industries. In some domains, using a PDF rendering engine is life-critical; it’s unbelievably effective in others.
To show you how different organizations utilize PDF rendering engines, we’ve covered the main use cases. Learn about rendering applications in the five top domains and get some business process optimization ideas for your company.
A Few Words on PDF Rendering Engines and How They Work
A PDF rendering engine is software that displays structured text or images in PDF on the device screen. Rendering engines are a part of PDF renderers that generate PDF files from the source HTML and other formats. Such software processes HTML to create professional-looking invoices, bills, agreements, blank invoice templates, customer communications, and other documents in PDF.
PDF renderers are provided as third-party web services or API solutions. Web-based software allows businesses to upload batches of HTML files for conversion. PDF rendering engines connected through an API add PDF rendering as an extra feature to existing products. For example, you can use the PDF renderer API to upgrade an e-commerce application with automated PDF invoices generation. This eliminates the need to develop rendering capabilities from scratch.
Five Industries that Depend on PDF Rendering Engine Software
The mentioned features of PDF rendering engines make them critical in many fields. Some companies need a renderer to generate invoice template PDFs. Others require rendering for invoice bill record-keeping.
In this article, we’ve collected the most common use cases. Read them below but keep in mind that this list isn’t complete. Even if you don’t belong to any of these industries, automated HTML to PDF rendering can boost your business.
Since utility companies handle thousands of documents per day, automated HTML to PDF conversion can optimize their workflows. A PDF rendering engine automates invoice bill generation. It converts the necessary HTML to PDF based on triggers and stores them in the system. This enables utilities to enjoy automated record-keeping and have neat invoice template PDFs for online and offline delivery. Anytime, employees can access a specific document to check the information, resend it, or use it for any other purpose.
As a regulated field, utilities also benefit from the logs created by PDF renderers. They automatically get proof that customers received invoice bills within the required time. This helps utilities to meet the terms and conditions of the governing standards.
Besides, with automation, PDF renderers make document management more cost-effective and save utilities lots of time.
Financial organizations send customer communications like invoices, bills, late payments, or accounts payable notices every day. The volume is so significant that manual document creation, printing, and delivery is impossible. That’s when PDF tendering engine tools come in handy. PDF rendering software automatically accesses custom HTML documents generated by web tools to convert them to PDF files. PDFs have a clear structure that looks the same regardless of whether you print a file or send it electronically. This enables financial organizations to easily switch between online and offline communications depending on customers’ preferences and legal requirements.
Similar to utilities, financial organizations need PDF rendering for automated record-keeping. Rendering software saves all the generated invoice bills and communications in the cloud or on servers. It’s convenient to access them for the needs of the organization or compliance.
Even though PDF rendering engines are mostly used for invoicing and billing, they help with print marketing. You can convert HTML marketing messages to promotional PDFs and send them as attachments in emails or print out and deliver by mail. To do this, you will need to pick software that supports both document rendering and delivery. Inkit is such a tool. While Inkit’s Render generates PDF documents, Send delivers automated communications to customers. Since triggers and customer activity activate the tools, mail marketing can become a part of your cross-channel campaigns. It’s a powerful way to get in touch with potential and existing e-commerce customers.
E-commerce businesses also implement document rendering for traditional uses, including invoice bill delivery, record keeping, and email archiving.
PDF is the basic format for creating invoices, bills, purchase orders, and other customer communications used in retail. Each time a person pays for goods or services rendered, retailers must provide proof of transaction and delivery. To generate such documents, they need to use a PDF renderer. Based on the source data, the rendering software creates a personalized invoice template PDF. This document is unique for every customer and transaction. The invoice template PDF includes the products sold, date, the total amount the customer pays, terms and conditions, and other relevant details.
Retailers can also use PDF renderers to deliver marketing messages to buyers. The PDF format is, for example, very convenient to send coupons or a product or service discount.
The healthcare system is a complex combination of many facilities that continuously exchange information. The partial document management automation through rendering optimizes the work of many teams. Insurers, financial departments, practitioners, and others engaged in healthcare don’t have to create, store, and send documents manually. This facilitates communication within an organization and with patients.
Automated document creation and storage in PDF also simplifies regulatory compliance. Healthcare organizations have all the delivered messages stored in one place. Besides, thanks to automation, access to confidential documents is limited and well-managed.
The Functionality of Inkit’s Render
Inkit is a reach enablement platform (REP) that provides HTML to PDF rendering as one of the core features. Inkit’s Render is available as a web solution or an API. You can choose the most convenient way of integration depending on your business needs.
Render is a fully automated HTML to PDF renderer that converts documents based on system triggers and automatically stores them. Since all the documents and created invoice template PDFs are stored in the cloud, Inkit’s product is highly secure. Combined with access management, data encryption, and other security measures, this makes Inkit suitable for use in strictly regulated industries, like finances or healthcare.
Interested in trying Inkit in your organization? Contact our team to get the demo.