With data breaches becoming more and more common, it is more important than ever to pick the most secure cloud storage option for your document management system.
According to Surfshark, The United States saw the largest total number of breached users. With over 952.8M accounts being breached in 2021, at an increase of 3.4% growth, or 31M, year over year.
And it’s not just the huge corporations being targeted either, as 28% of data breaches affected small business victims.
This topic is one that you cannot overthink given its importance to the security and protection of your company.
Only by selecting a secure cloud storage option will your documents be protected and safely accessed only by those with the correct credentials and permission. However, it can be tough to select a truly secure cloud storage system unless you understand what to look for in terms of safety features.
Which is why we’ll be covering how cloud storage options work and how you can keep your documents safe below.
Here’s what you’ll learn:
- Is Cloud Storage Safe: Overview And What Makes It Secure
- What Cloud Storage For Documents Is Most Secure For You
- Document Management Solutions
- Maintaining Data Security For Document Management
- How Inkit Render Helps Solve Key Cloud Storage Security Challenges For Document Management
Keep reading to learn all of this and more.
Is Cloud Storage Safe: Overview And What Makes It Secure
Cloud storage allows you to save, access, store, and edit your data through the Internet.
Cloud storage vendors operate data storage centers that you pay for as you go, allowing you to access your data, anytime, anywhere. You can even customize your experience based on your needs.
Secure cloud storage operations offer cloud security.
According to FinancesOnline, the top cloud security concern for organizations has to do with data loss or leakage, followed by identifying and responding to security incidents, and managing multiple cloud providers.
Cloud security includes a variety of apps, policies, software, and technology that are designed to protect your data stored online. This protection covers both on-premise data centers and the cloud infrastructure. These various security measures work together to ensure that your data is completely secure from all fronts.
One of the most common measures is account security. Account security ensures that only approved officials have access to your cloud account. There are even administrator controls that you can assign to certain team members for maximum convenience and safety.
This way, only authorized people will be able to access or edit sensitive documents.
Secure cloud storage also offers various types of encryption.
Encryption involves transforming your readable data into an unreadable format before it is transferred to the cloud. This algorithm-based security ensures that your data is protected in case it is hacked. There are various levels of cloud encryption, but you can encrypt files yourself to prevent tampering.
From a more physical standpoint, cloud storage vendors offer various types of redundancy. The purpose of redundancy is to ensure that your cloud storage is always backed up, even if there is a power outage in the area of the cloud storage vendor your data is hosted at. In other words, your content will still be accessible, even if there is a blackout affecting the area.
Additionally, these cloud storage security measures are matched with your own personal security measures. For example, you can further encrypt documents before uploading them to the cloud. You can also set up your document management system so that only certain users have access to the data.
Altogether, these features create an incredibly secure cloud management system.
For example, Inkit’s Render document generation platform comes jam-packed with security features like:
- AES 256 end-to-end encryption - So that all the personal identifiable information will be automatically encrypted on the document management system.
- Role-based access control - Only authorized roles can access specific folders and documents.
- Document expiry and self-destruction - Documents can be set to “self destruct” automatically after a number of views, days, or on a fixed date.
- 2FA support - Authentication methods in which a user is granted access only after successfully presenting two or more pieces of evidence to the authentication mechanism.
- Full audit log - Track every event and action made by your users and systems inside Render.
- Live document alerts - Staff responsible for your data security can be notified immediately when your most important documents are rendered or viewed.
- And more.
You do not have to worry about your data being breached or leaked. All the while, your data is easily accessed from anywhere around the globe, resulting in more convenience and organization.
What Cloud Storage For Documents Is Most Secure For You?
Since you cannot overthink finding the most secure cloud storage option for your documents, there are some factors to take into consideration whenever you are deciding on your cloud storage options. Starting with your most basic requirements is a good place to begin.
For example, consider your budget and required features.
The more features you need, the more expensive the storage option will be. Once you have a good idea of your budget and requirements, you can find the best individual provider based on safety.
The infrastructure and security of the cloud management system are a must as well. Ideally, you want the storage options to be as secure and advanced as possible while still being within your budget. Specifically, consider user control features, encryption, and double verification to ensure that the document management system you select is secure.
While you are considering cloud options for documents, you should take into account the different document management solutions available.
One popular option is digital archiving and automated deletion.
This allows you or your company to go paperless without risking the loss of any important documents. It also enhances the organization and structure of your digital storage. This security option is popular for law firms.